To avoid error-prone and time-consuming manual timekeeping practices, more organizations with hourly workers are switching to mobile timekeeping software to manage and reduce labor costs.
With a mobile timekeeping platform, employees can use a self-service portal to clock in or out from a range of mobile devices, generating digital timesheets that automatically calculate breaks, overtime, and more. A qualified platform can even provide automated alerts regarding overtime reported, possible incidents of labor leakage, and historical data that supports project management, departmental management, and more. Mobile timekeeping also makes the preparation and reporting of payroll expedited and stress-free, allowing you and your employees to focus on central business tasks rather than processing physical documents that are likely to contain inaccuracies or create compliance issues.
In this article, we’ll explore how mobile timekeeping can help your organization control and reduce labor costs by improving accuracy, productivity, scheduling, project management, compliance, and more.
Improves Time Management and Remote Management
A mobile timekeeping platform grants your employees the convenience to clock in and clock out; document breaks, tips, overtime; and make requests remotely from a variety of mobile devices. This is particularly helpful for hourly workers who may be working at multiple locations or job sites. For employers, these mobile features make it infinitely easier to monitor productivity on a daily basis, or within a given project or department. A mobile timekeeping platform can also automate your payroll calculations, reducing inaccuracies that occur through manual/paper-based processing and eliminating the need to travel to multiple locations to gather physical timesheets.
A mobile timekeeping platform also compiles a host of historical data to help you assess the success or flaws of ongoing or past projects, job sites, departments, and more. On a broader level, this can help you identify overarching issues or strengths within the organization while determining which employees or teams are performing at a high level. With a range of automated features and access to a wide spectrum of data, you can evaluate overtime trends, gauge the accuracy of estimates, assess budgets, and readily access your business data if an audit or employee dispute occurs.
Boosts Productivity and Transparency
If some of your mobile hourly employees are currently obligated to clock in at the office or at your organization’s main location, this time spent can be eliminated by a mobile timekeeping solution. Instead, any employee using a company vehicle for work or working at multiple locations or job sites can remotely clock in when they’ve left their home or once they’re arrived at a job site. This reduces incidents of after-hours usage of company vehicles and improves employee satisfaction by allowing employees to focus on their core job responsibilities each day.
An ideal mobile timekeeping app should also allow hourly employees to provide updates to their managers or supervisors to improve communication regarding projects, on-site developments, and more. For employers, this enhances project management, budget management and more. In terms of company culture, a mobile timekeeping platform increases transparency across all levels of employment, allowing employees and managers alike to view their coworkers’ availability and schedules in real time, improving scheduling, project coordinating, and planning around anticipated PTO.
Enhancing Scheduling and HR Integration
An automated, cloud-based timekeeping platform should easily integrate with employee scheduling, minimizing issues with timesheet issues, team/crew coordination, or shift adjustments. It can also allow you to review scheduling data in real time and provide updates to your employees regarding shifts or adjusted schedules. As for integrations with other HR functions, an ideal mobile timekeeping platform should seamlessly integrate with payroll processing, eliminate the need for manual data entry, and sync with benefits administration, operating as part of a single unified platform.
Payroll and Compliance Peace of Mind
A mobile timekeeping platform should build local, state, and federal labor law compliance into your timesheet templates, ensuring that employee breaks, overtime and normal hourly reporting is free of mistakes and legally compliant with all regulations in the jurisdiction(s) where your business operates. Ideally, your mobile timekeeping platform should also automatically alert you to any issues with reported hours and offer intuitive, user-friendly features that makes it easy to adjust and edit records as needed.
Enjoy Mobile Timekeeping with Cello HR
If you’re tired of manual, paper-based timekeeping, or ready to switch to a more comprehensive HR solution, Cello HR can help your business consolidate time and attendance processes into one mobile, cloud-based system. We offer self-service tools that simplify timekeeping, scheduling, and payroll, providing data reporting and HR integrations that boost productivity, accuracy, transparency, and employee satisfaction.
Ready to automate and streamline timekeeping for your business? Contact us today to let us know how we can support you.