Mobile timekeeping apps have become increasingly popular in the construction and on-site job industries. This is due to the dynamic and on-the-go nature of the work, which makes the manual completion of timesheets tedious, time-consuming, and prone to inaccuracy. In contrast, mobile timekeeping improves productivity, accuracy, safety, and customer satisfaction while reducing costs and excess time spent on a paper-based timekeeping process.
In this article, we’ll outline the advantages of mobile timekeeping for construction and on-site jobs, including how its convenience and ease of use keeps employees and projects on track.
Improves Productivity, Project Management, & Communication
A mobile timekeeping app allows employers to remotely monitor who is working at a job site, what each employee is doing, and which tasks are being completed at any given time. Through a timekeeping app, employees can share updates or photos with their managers to provide updates on project/on-site progress or to troubleshoot any issue. This capacity for real-time communication and project management keeps managers and employers informed and empowered to make adjustments to crew configurations, project timelines, budgets, estimates, and more.
Increases Efficiency and Reduces Time Spent on Secondary Tasks
Transitioning from a manual, paper-based timekeeping system saves time for employees, managers, and employers, allowing each to focus on their central job responsibilities. From a managerial perspective, this means bypassing the processing of individual timecards, paper forms, and other employee information. Instead, time can be shifted to key business tasks, including monitoring projects through the timekeeping app to pinpoint any issues with wasted hours or slow progress. Meanwhile, the ability to conveniently enter new timestamps from a mobile device allows employees to focus on their highest-priority work for the day.
Keeps Safety First
The ability to share photos and real-time project updates in a single timekeeping platform helps managers and employers prevent safety incidents and accidents at a job site. Although employers and managers want to stay informed about potential wasted time or inefficiencies with a particular project, it’s equally important to detect and prevent employees from working excessive hours. Fatigue on the job site can often lead to negligence and poor decision-making that could lead to costly or dangerous accidents.
Eliminates Inaccuracies & Reduce Costs
The larger a crew or project, the more likely timekeeping errors will occur. With a mobile timekeeping app, these input errors are minimized. Employees can conveniently enter time stamps with their mobile device while managers can track and evaluate inputs in real time. Along the way, alerts are provided regarding overtime hours reported and timekeeping information stored in the app makes it easier to rectify issues with crew hours, accounting errors, or budgetary issues.
Provides Convenience and Ease of Use
For employees and managers, mobile timekeeping makes it possible to access timekeeping and tracking tools from any mobile device and any location with an internet connection. In the construction and on-site job industries, this feature is practically a must. Compared to a paper-based approach, digital timestamps are much easier for employees to complete and submit. Additionally, managers tracking the progress of multiple crews and projects can stay on the go without sacrificing access to key, real-time information about the progress of important tasks.
Stores Historical Data for Analysis
A mobile timekeeping app allows you to transfer all employee and project data to other devices without any manual data reentry. Your data is automatically transferred to whichever systems you designate, whether cloud-based or to other digital devices.
The historical data you back up can help you analyze the success or shortcomings of past or current projects. This helps your business make corrections to your processes or identify high-performing employees or crews. On a financial level, you can also analyze budgetary miscalculations, the (in)accuracy of estimates, overtime trends, or pull data quickly in the event of an audit or legal dispute.
Boosts Customer and Employee Satisfaction
Many of the features that make a mobile timekeeping app useful to employers, employees, and managers, also apply to customers. With readily accessible real-time data, photos of in-progress projects, and clear budgetary monitoring, you can provide your customers regular updates about how their project is progressing. Similarly, an investment in an intuitive and easy-to-use timekeeping app shows your employees that you care about their experience with company HR practices and their ability to focus on their core job responsibilities on a daily basis.
Simplify Timekeeping with Cello HR
Cello HR can help your business consolidate time and attendance processes into one mobile, cloud-based system. We offer self-service tools that simplify timekeeping, scheduling and payroll for managers and employees, providing data reporting, communication tools, and HR integrations that improve productivity, accuracy, and employee satisfaction.
Ready to simplify and automate timekeeping for your business? Contact us today to let us know how we can support your work.